Invoice

Free Invoice Generator

Create a professional invoice in seconds. Fill in your details, add line items, and download a PDF — no watermark, no signup, no nonsense.

Your Business

ZIP+4 supported — e.g. 68130-1234

Bill To

ZIP+4 supported — e.g. 68130-1234

Invoice Details

Invoice #

Currency

Invoice Date

Due Date

Line Items

Description	Qty	Rate	Tax?	Total
				$0.00

Check “Tax?” on each taxable line item. Leave unchecked to exempt (e.g. shipping, labor in tax-exempt states).

Tax Rate (%)

Notes

Your Business

Invoice

# INV-001

Date:

Due:

Bill To

Client Details

Description	Qty	Rate	Amount

Subtotal$0.00

Total Due$0.00

Notes

How to Invoice Like a Pro

A professional invoice is more than just a request for money — it's a formal document that helps you get paid faster and keeps your bookkeeping organized.

Required Fields: To be considered valid for tax and accounting purposes, an invoice typically needs the word "Invoice", a unique identifier (Invoice Number), the issue date, your business details, the client's details, a breakdown of products/services with pricing, and the total amount due.

Freelancers vs Businesses: If you're a freelancer operating as a sole proprietor, you can use your own name as the business name. Include payment terms (like "Net 30") and direct payment instructions in the Notes section.

📋 Sample Invoice: Freelance Web Developer

Here's a real invoice built with LedgerlyTools — a web developer billing a client for a complete website project. This is exactly what a professional, dispute-proof invoice looks like:

Line Item	Qty	Rate	Amount
Website Redesign — Design & Development	40 hrs	$95/hr	$3,800.00
SEO Optimization & Technical Setup	5 hrs	$95/hr	$475.00
Content Migration & QA Testing	8 hrs	$95/hr	$760.00
Subtotal			$5,035.00
Sales Tax (8.5%)			$427.98
Total Due — Net 30			$5,462.98

💡 Pro tip: Always specify payment terms clearly. “Net 30” means payment is due 30 days from invoice date. Adding a late fee clause (e.g., 1.5%/month after 30 days) in the notes field significantly reduces slow-paying clients.

✅ What Every Professional Invoice Must Include

A complete invoice protects you legally and gets you paid faster. Miss any of these and you risk payment delays or disputes:

Your business name, address, and contact info — establishes who the invoice is from and where to remit payment
Client name and billing address — required for B2B invoices, purchase orders, and tax records on both sides
Unique invoice number — makes tracking, follow-up, and accounting dramatically easier; most accountants require it
Invoice date and payment due date — removes all ambiguity about when payment is expected; “upon receipt” is not a due date
Itemized line items with quantity × rate — helps clients verify charges and reduces disputes before they start
Payment methods accepted — specify ACH, check, PayPal, Venmo, credit card, etc. Friction-free payment = faster payment

Frequently Asked Questions

Is this invoice legally binding?

An invoice is a formal request for payment. When paired with a contract or agreed terms, it serves as a legally recognized document in business transactions.

What should I include on an invoice?

You should include your business info, client info, an invoice number, issue and due dates, an itemized list of services/products, totals, and payment terms.

How do I send an invoice?

Download the PDF using this generator and email it directly to your client. You can also print and mail a physical copy if required.

What if a client doesn't pay?

Follow up with professional reminders. If they still don't pay, you may need to escalate to collections or small claims court, depending on the amount and contract.

LedgerlyTools calculators use standard financial formulas — the same math financial professionals use. We're developers, not financial advisors. Results are estimates. See our methodology →